Key Responsibilities:

1. Greet and welcome visitors in a professional and friendly manner.

2. Manage the front desk and reception area, ensuring cleanliness, order, and availability of materials.

3. Answer and direct phone calls and emails to appropriate personnel.

4. Maintain physical office facilities, including coordination of repairs, maintenance, and safety measures.

5. Reconcile transport records and ensure smooth coordination of daily travel logistics.

6. Check and maintain inventory levels; prepare and share weekly inventory reports.

7. Assist in administrative tasks such as data entry, filing, photocopying, and document organization.

8. Supervise the office assistant and ensure standards of cleanliness and support are maintained.

9. Support compliance with legal and regulatory requirements such as OSHA, fire safety, and business licenses.

10. Coordinate monthly laptop maintenance and compile reports confirming functionality.

11. Follow up with vendors for quotations/invoices and work with Finance to finalize procurement processes.

12. Prepare monthly operational reports, including electricity and maintenance reports.

13. Ensure all new hires receive working tools (e.g. laptops, desks, chairs, email access, IDs, T-shirts) before onboarding.

14. Schedule meetings, manage calendars, and support internal event logistics.

Requirements:

1. Bachelor’s degree in Business Administration, Public Administration, Office Management, or a related field from a recognized institution.

2. Additional certification in Secretarial Studies, Customer Service, or Office Administration will be an added advantage.

3. Minimum 2 years of experience in a similar administrative and front office role.

4. Proven experience managing reception duties, office supplies, facility coordination, and administrative support functions.

5. Experience working in a dynamic, multi-departmental organization is desirable.

HOW TO APPLY.

Upload your CV here. Only shortlisted candidates are to be contacted.

Deadline: 08th May 2025 at 17:00 hrs.